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Tour of Microsoft Teams

Tour of Microsoft Teams

On this page you can find a Tour through Microsoft Teams to learn the basics functionalities. Below is a picture of what Teams looks like:

In the Navigation bar (1) you can navigate to the different screens of Teams:

  • In Activity-menu you will get all your notifications of everything that happens in Teams.
  • In Chat-menu you can see all one-on-one chats as well as group conversations with multiple people.
  • In Teams-menu you can find the Teams (2) that you are part off and create new Teams.
    • Within Teams you can make Channels (3) for specific topics or projects. You could for example make a channel for every week or lecture of your course.
    • Each channel has Tabs (4). By default, the Post, File and Notes tabs are present. In the Posts-tab Everyone within the channel can start conversations (6) and reply on them. In the Files-tab you can store files that are related to the channel. Every channel has its own file repository. The Notes-tab is linked to a notebook in Microsoft OneNote and gives the ability to make collaborative notes. You can add tabs to quickly navigate to apps, or files if you wish.
      Learn more about Notes in MS Teams
    • Within a channel you also have the possibility to start an online (video) meeting (5).
  • You will find that the Calender-menu is synced  with you Outlook calender. Here you can Schedule Teams Meetings and Live Events.

At the top of the page you can find the Search bar (7). You can search for anything or anyone in teams.
Tip: You typ /help in the Search bar to find help on using Teams and /whatsnew to see what new functionalities are added to Teams (new updates are coming very regularly).

When setting up a new team, you can opt for a Class Team, Professional Learning community or a Staff team.
More information about creating a new team in Teams can be found on this page.

Every (class) team comes with a General channel.

The General Channel and the notifications within cannot be deleted. To test functionalities in Teams it is advised to add a test-Channel so that you can delete it later on.

Channels organize all the files, conversations, and apps for a topic in one place. They can be created for group work, topics, weeks, units, and more.

To learn more about how to add a channel to a team, go to this page.

Every Channel has Tabs. Tabs allow you to integrate Tools and Pages into your or channel. Tabs are always visible at the top of the Channel.

By default, every Channel has the following Tabs:

  • The Posts-tab for all the messages in this channel.
  • The Files-tab to store and collaborate on files shared in this channel. Files will only be visible in the allocated channel.
  • The Notebook-tab to work make Notes together.
Grading and Assignment features are turned off in Teams at TU Delft, these tabs are not available in your class environment. The TU Delft offers solutions that are more mature.

Add tab to Channel

  1. Select the plus-icon + on the Tab bar.
  2. Select the App that you want the Tab to go to.
  3. Fill the Tab name  and choose the Content that you want the Tab to point to.
  4. Select Save.
It is not allowed to process Sensitive Personal data, Special categories of personal data and data pertaining to criminal matters. Please read more about this, here.

Post in Team

  1. To create a message for your whole team, click Teams , then pick a Team and a Channel.
  2. Select the Posts-tab.
  3. Click the New Conversation Box on the bottom, type your message and click Send .
  4. Use @ and the name of your Team or Channel to notify everyone of your post.
    Example: @teamname
  5. Use the Reply option to when you reply in stead of starting a new chat.

Conversation in a Chat

Chats can be with one student/colleague or a group of students and/or colleagues. To start a new chat:

  1. Click New chat  at the top of Teams window.
  2. In the To-field, type the name(s) of the people you’d like to chat with.
  3. Optionally give the chat a Group name by selecting the Down arrow to the far right of the To-field.
  4. Type your message in the compose box and Click Send .

In a chat, you’ll be able to send messages but also include files, links, emojis, stickers, and GIFs.

Each Channel has its own Files folder where files can be shared for that specific Channel. To access that folder: go to the Channel and select the Files-tab above the conversation window.

Here you can create New files and folders(1) or Upload exciting files and folders (2) for Students/colleagues to work on simultaneously in the Channel. In the background al files are saved in SharePoint.

Tip: Pin the most used files to the top of your list for easy access. Right click on the file and select Pin to top.

Tip: Organize your files in Folders.

Share a file in a conversation

You can also share files in the Post-tab or a Chat. Any file you here can be opened by all the students in that Channel or Chat.

  1. In your Post-tab or the Chat, click Attach-icon  under the box where you type your message.
  2. Select one of the options.
  3. Select a file and add it to the post.
  4. Click Send .

The file you shared can be found in the Files-tab of the Channel or Chat.

If you share a file in an MS teams chat and later share a different file with the same name in another chat, a confirmation box will pop up asking you if you want to overwrite or create a new file.If you click Replace, the previously sent file will also be replaced. This means that the recipient of the first file in the first chat will have access to the new file.

Collaborate on files

In Teams you can work on files together at the same time. When you post a file in the Posts-tab, you can start a conversation about a file on which everyone in the Channel can respond.

  1. Go to the correct Team and Channel in Teams.
  2. In a Posts-tab or in the Files-tab, select More options  next to the file.
  3. Choose if you want to Edit in Teams, Open in Browser or Open in Desktop App.
  4. Edit the file. Colored flags show who else is working on it with you.
  5. When editing the file in Teams you can click on Conversation on the top-left to chat about the document.

Add read only Class Materials

Do you have important files you don’t want students to edit? Use the Class Materials folder in the General channel.

  1. Navigate to the General channel in your Class Team.
  2. Select the Files-tab and go to the Class Materials (Lesmateriaal) folder.
  3. Select Upload to add files.
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