Hybrid exams are written exams that are administered both on campus and remotely, at the same time. Both exam modes (on-campus and remote) have the same assessment method (written exam).
Hybrid exams allow students who cannot come to campus, due to quarantine, to finish the course online, at the same time as if they were on campus. This is especially relevant if the course is a prerequisite for a follow-up course, but also ensures that students do not suffer study delays.
Next to the eight guidelines for remote assessment, the following 6 points of attention are relevant to set-up a hybrid exam and manage your workload. More information is available below.
- Closed-book or open-book
Make both exam modes fully open-book (including internet access), unless you have permission from the faculty’s Board of Examiners for an online-proctored exam.
- Room requirements on-campus mode
Choose if students will do the on-campus exam on paper; on TU Delft devices in a computer room; or if they should bring their own device to campus (BYOD). This has implications for the requirements for the exam room.
- Exam tool
Choose a tool that is suitable for your exam.
Make the on-campus and remote assessments as similar as possible. Administer the same exam questions remote as on-campus.
- Fraud prevention
Take extra fraud prevention measures for the remote exam only. Only apply these measures to the on-campus exam if this saves you time and/or is desirable.
- Communication & technical support during exam
- Arrange an examiner for both the online as the on-campus exam, to answer content-related questions
- Communicate information about the content of the exam to both remote and on-campus students during the exam.
- Be available for all students during the exam.
- Closed-book on-campus exams imply online-proctored exams
- The remote exam should be online proctored and administered in a digital assessment tool. You need permission for online proctoring by the Board of Examiners and sometimes from the Director.
- The on-campus exam can be handwritten or be taken in the TUD computer rooms. The latter gives the possibility to use an Examination Environment, which ensures that students cannot open certain programmes (like browsers).
- Open-book exam implies access to internet
Students who take the on-campus exam should have the same recourses available as the remote students. This implies students can bring their books and notes, as well as their laptop. They should have access to wifi and be able to charge their laptop in the room in which the exam takes place. Students cannot use communication tools (e.g., WhatsApp, email) during the exam in either mode.
Use the remote version of your exam as a starting point for practical reasons (also have a look at how to design a remote assessment). Essentially, there are five implementations.
Open book methods
|Exam method||Situation on-campus||Situation remote||Tools||Specific exam room requirement on-campus exams|
|1. Handwritten (open book including internet access)||Examiner hands out exam and exam paper. Students write their answers by hand on exam paper which they hand in after finishing the exam.
|Examiner publishes the pdf of the exam in Brightspace Assignment. Students give handwritten answers
Students scan their answers and upload as pdf in Brightspace Assignment before deadline (10 minutes extra to scan and upload the exam)
|Brightspace assignment||Wifi and charging points for laptops|
|2. Typed (open book including internet access)||Examiner hands out exam and/or examiner publishes the pdf of the exam in Brightspace Assignment. Students type their answers in a document (BYOD or TUD device) which they upload in Brightspace Assignment.||Examiner publishes the pdf of the exam in Brightspace Assignment. Students type their answers in a document which they upload in Brightspace Assignment.||Brightspace assignment||Wifi and charging points for laptops|
|3. Handwritten/ digital (open book including internet access)||Examiner creates digital exam for students and prints exam booklets for on-campus students. Students write answers in answer boxes and tick-boxes in the exam booklet. Examiners scan the exam booklets. Tick-box questions are automatically graded.||Examiner creates digital exam for students. Students take the exam by answering individual questions in the digital exam tool. Closed-ended questions are automatically graded.||Ans||Wifi and charging points for laptops|
|4. Double digital (open book including internet access)||Examiner creates digital exams for students. Students take the exam by answering individual questions in the digital exam tool (BYOD or TUD device). Closed-ended questions are automatically graded.||Examiner creates digital exams for students. Students take the exam by answering individual questions in the digital exam tool. Closed-ended questions are automatically graded.||Ans,
Brightspace quizzes (not recommended)
|Wifi and charging points for laptops|
** only for math service education.
|Situation on-campus||Situation remote||Tools||Specific exam room requirement on-campus exams|
|5. Closed-book handwritten/digital (Closed book including online proctoring*)||Examiner hands out exam and exam paper. Students write their answers by hand on exam paper which they hand in after finishing the exam.||See ‘4. Closed-book double digital’, including online proctoring.||
|no other requirements|
|6. Closed-book double digital (closed book including online proctoring*)||Examiner creates digital exams for students. Students take the exam by answering individual questions in the digital exam tool on a TUD device.||See ‘4. double digital’, including online proctoring.
|TUD computer rooms|
* Requires permission from the Board of Examiners and Programme Director. Some faculties do not allow remotely proctored exams by default.
** only for math service education.
Make the content and circumstances on-campus and remote exam as comparable is possible, as well as the circumstances. The remote exam will be scheduled at the same time as the on-campus exam. If possible, administer the same exam in both exam modes. This encourages students to take the exam on campus if allowed, and stay-at-home if required due to quarantine obligations or health concerns. Furthermore, it limits your workload.
- Use the same questions, if possible.
- However, remote fraud prevention measure need not be applied to the on-campus exam, unless it saves you a lot of time (see below).
The remote mode requires extra fraud prevention measures (see here). For the on-campus exam, no extra fraud-prevention measures need to be taken, as long as the on-campus students cannot communicate to the remote students. This implies the following:
- No communication between students: In both exam modes, students are not allowed to communicate. On-campus, students are not allowed to use their mobile phone, nor to open communication tools (email, Teams, etc.) on their laptop, unless explicated given permission. If they have a question, they can ask the examiner by raising their hand. Make sure to communicate this to students before the exam, and on the cover page of the exam.
Communicate this to students long before the exam via a Brightspace announcement.
- Timeslots: don’t need to be applied to the on-campus exam. To prevent transmission of information from on-campus to remote students, you might require your on-campus students to stay in the exam room under exam conditions until after the last remote break for extra-time students, i.e., without permission to use mobile telephones or other communication platforms on their laptop. Ask them to bring something to read or do on paper.
- Unique exams: The on-campus exam can be the same version for all on-campus students, while the remote exam needs to have some extent of unique exams. Except if it is very easy to copy answers from your neighbour within the exam room, like is the case for Möbius exams in digital exam rooms with large screens and multiple choice questions and numerical questions.
- Oral authenticity checks: are not necessary for on-campus students.
- Fraud detection: In case you suspect large-scale fraud by remote students, the exam results can be declared invalid for all remote students by the Board of Examiners. More information on how to detect fraud automatically or by hand can be found here.
It is important to be available to your students during the exam for stress reduction and fraud prevention:
- Extra examiner: One examiner takes care of the remote exam, and one examiner is available at the on-campus exam. This helps keeping your workload resulting from two simultaneous exam modes manageable.
- Examination team communication channel: Have a communication channel available to discuss issues during the exam for either exam mode within the examination team.
- Communication remote = communication on-campus: Communicate announcements on the content of the exam (for example “In question 3a, ‘v=15 km/h’ should read ‘v=150 km/h’”) both remote as well as on campus and minimize delay.
- Mitigate technical issues on campus: Just in case of individual technical difficulties, have a couple of print-outs of the exam available so that these students can answer the questions on paper. If students need to have access to for example a formula sheet or specific tables, print these too.